The College aims to provide a high quality teaching and learning experience for all who seek access to its courses. In accordance with its policy on Equality and Diversity, we are committed to facilitating access to students who have special needs by reasons of disability as defined by the Disability Discrimination Act (DDA) 1995 (as amended) or other illness or condition.
The DDA is designed to ensure that disabled students are not placed at a substantial disadvantage in comparison to their non-disabled peers. It is unlawful to treat a disabled person less favourably because of their disability or for a reason relating to their disability.
We are required to make “reasonable adjustments” to enable wider access for disabled people. We are able to allocate disabled students to the most appropriate classrooms in our study site. We will assess any special arrangements necessary for a disabled student on a case by case basis and, provided that such arrangements can be made without causing undue disruption to the normal operation of the College or significant additional cost, the special need will not prevent admission.
We take seriously its obligation to provide an equitable environment for all its students. The College is also constrained by its professional obligation to provide vocational training such that students successfully completing its courses must meet the appropriate standards required by the relevant professional bodies and the learning outcomes of the courses.
We aim to avoid the creation of unnecessary barriers for disabled people by making anticipatory adjustments to its provisions. This is achieved by building flexibility into the processes of course design and the management and scheduling of assessments, as far as is consistent with the maintenance of standards. The goal is to increase accessibility for all. To this end, the College can offer special arrangements for both teaching and assessments, examples of which can be discussed with a designated Special Needs Contact (SNC).
Selection for a course of study is made in accordance with published criteria, which focus on academic achievement, without reference to disability. All offers made on this basis are conditional upon agreement being reached between the College and the student on any special adjustments required on the chosen Course. This ensures that an early identification of needs can take place and both parties can be assured that all required reasonable adjustments can be made by the College in keeping with its educational obligations.
The College endeavours to provide clear and accurate information about the physical environment at our study site and the facilities that we can provide to support students.
The Application Form for all courses invites prospective students to disclose information about disabilities, health conditions, mental health conditions or specific learning difficulties (such as dyslexia). Students are invited to expand on the nature of their special needs in relation to their studies or the facilities available.
Special Needs Contact (SNC)
The SNC acts as the co-coordinator for students with specific requirements. In this capacity, they will:
Agree with the student any special arrangements required
Ensure that these arrangements are put in place by the Operations Manager and his/her administration team, teaching staff and relevant service departments as
Provide information on grant applications (if any) for financial assistance;
In conjunction with the student’s Tutor provide pastoral support and guidance during the year, including monitoring the effectiveness of special arrangements agreed. The role of the SNC supplements existing pastoral support mechanisms and does not negate the responsibility of other members of staff for ensuring that the student’s needs are catered for.
Special Needs Agreement
The Special Needs Agreement signed by the student and the College records the special need together with the learning support to be provided by us on an ongoing basis along with any special arrangements for assessments.
When a student has indicated a special need at the application stage a SNC will approach the student during Induction to discuss their specific needs. This can usually be done by phone but, in some circumstances, may require a personal appointment. Discussions are intended to acquaint the student with the physical environment of our study site, to explain in detail the teaching and learning model of the course and to discuss the extent of possible adjustments to the usual mode of delivery and assessment of the course.
Requests for special arrangements for Course Assessments must be supported by appropriate evidence. Evidence may include diagnostic reports and / or an assessment of the special study needs in relation to the relevant College course.
The College does not have any staff qualified to diagnose disability or assess special needs. Furthermore, we do not have any staff qualified to give one-to-one learning support even if this is recommended.
The arrangements made in the Special Needs Agreement are flexible and may be reviewed at any time at the request of the College or the student.
If a student declares a disability but also indicate that they have no special requirements, they will be asked to confirm this in writing. If this situation changes it may be possible to put the necessary arrangements in place provided adequate notice is given.
Our SNC will enquire about any condition that may need emergency first aid or medical attention as key members of staff need to be aware of any special requirements so that appropriate procedures can be put into place.
Special arrangements for assessments may require approval by an External Examiner nominated by the relevant Board of Examiners, where appropriate.
Programme Demands Information
We will provide information about the nature of the demands made by each course.
These documents give an overview of the structure of each course and the study skills required for successful completion.
Students with special needs will be advised of : –
The amount of reading/self study required;
The teaching methodology used in the workshop sessions;
The number of examinations and whether they are open or closed book;
Whether there are any oral assessments;
Whether there are skills assessments such as drafting, writing or researching.
Limitations in accommodating Special Needs
Exceptional cases may arise in the following circumstances: –
We are not able to meet a request as a “reasonable adjustment” to its provision;
The request for adjustment to the assessment regime compromises the learning outcomes of the relevant course and/or the requirements of professional bodies;
The costs exceed levels the College can reasonably bear. We will consider requests on a case-by-case basis. No specific charges are made for any particular facilities provided for students with disabilities/special needs – for example – use of special equipment or the use of additional staff employed.
Relevant members of staff are introduced to our procedures and practice in relation to students with disabilities or special needs as part of their induction training.
Key staff receive specialist training and are encouraged to keep their knowledge current through refresher courses.
In addition to ongoing informal feedback throughout the year, in the final term of studies course evaluation questionnaires enable the responses of students with special needs to be evaluated. Any points raised will be fed back to the relevant member of staff.
All personal information disclosed by students in their Special Needs Agreement, Application Form or Registration will be treated as confidential. Information disclosed on
application becomes part of the electronic student record. Effective support and sometimes Health and Safety issues will necessitate disclosure of special arrangements
to a number of departments including, but not restricted to, the Welfare, Operations and Academic Departments.
Summary: This policy sets out our responsibilities in respect of the Health & Safety of its staff, and anyone else working in or visiting our premises.
The Health and Safety at Work etc Act of 1974 requires the College to produce a written statement of policy for all staff, students, visitors and contractors explaining its procedures and commitment to the health, safety and welfare of all persons on our premises.
1.2 General Policy In accordance with Sections 2 and 3 of The Health and Safety at Work etc Act 1974, the College and its managers will ensure, so far as is reasonably practicable, the health, safety and welfare of all its staff, students, visitors and contractors where they have access to, or contact with, places where the business of the College is transacted. To this end we will, as far as is reasonably practicable, comply with all appropriate legislation and Approved Codes of Practice as may be issued by the Health and Safety Commission. Additionally, the College will take steps to ensure the health, safety and welfare of its staff on Contract Sites by bringing the content of this Safety Policy and Mode of Implementation to the attention of Contractors.
Our statement of general policy is: –
To provide adequate control of the health and safety risks arising from our work activities;
To consult with our employees and students on matters affecting their health and safety;
To provide and maintain safe plant and equipment;
To ensure safe handling and use of substances;
To provide information, instruction and supervision for employees and students;
To ensure all employees are competent to do their tasks, and give them adequate training
To prevent accidents and cases of work-related ill health and to maintain safe and healthy working conditions; and
To review and revise this policy as necessary at regular intervals.
Any specific responsibilities detailed in this section should be read in conjunction with the process specific responsibilities contained in Section 3. – General Arrangements.
2.1 Academic Department
Programme Leaders in FUTURE COLLEGE are responsible for the safety of their team or
class within the working environment and shall
ensure that Risk Assessments have been prepared by the Health and Safety
Officer for all tasks to be undertaken and that control measures adopted
adequately minimise the risk to acceptable standards. They shall also ensure that
the Risk Assessments are reviewed at least annually and the control measures
revised as and when required.
ensure that health & safety issues are raised on a regular basis at team meetings
at all levels within their teams or classes.
ensure that accidents and incidents that happen within their teams or classes are
reported according to procedure and that they monitor sickness due to accidents
at work and report appropriately to the Health & Safety Officer
ensure that all new staff, volunteers and students are subject to Induction in
accordance with the relevant Induction Policy.
2.2 Operations, Marketing and IT & Finance Departments
All staff and volunteers in the above Departments have a statutory duty to co-operate
with the management of the College in providing a safe and healthy working
environment: in particular they must: –
Carry out their duties without endangering the health and safety of themselves,
colleagues, students, third parties and/or the general public.
Ask any person they observe to be behaving dangerously or working in an unsafe
manner, to stop doing so, calling for appropriate support if such person fails to
Comply with all instructions appertaining to safety, by following all of our
procedures, all statutory provisions, Codes of Practice, Health and Safety
Regulations and Safe Systems of Work and report any incidents where others are
not so doing.
Inform their immediate line manager of any defect or work situation, which may
reasonably be considered to represent a danger or any shortcomings identified in
the arrangements made for health and safety.
Inform the Operations Manager of any personal health and safety requirements
they may have.
Use any equipment, including PPE (Personal Protective Equipment) provided, in
accordance with the information, instruction and training they have received.
At all times endeavour to facilitate the proper implementation of the Safety
Report any incident or accident which has, or could have, resulted in illness,
injury or damage to property to their line manager and the Health and Safety
Officer as soon as possible.
Members of staff and volunteers shall also: –
undertake personal (dynamic) assessments of risk, based on the signals,
information, training and resources available.
shall make considered judgements in order to use the available resources in such
a way as to achieve an acceptable level of safety whilst undertaking the task.
shall nominate Safety Representatives where appropriate to raise issues relating
to health and safety at work on their behalf.
2.10 Safety Representatives
All workplaces must elect/appoint employee representatives for health & safety as set
out in The Safety Representatives and Safety Committees Regulations 1977. Safety
Representatives have agreed to undertake relevant training in Health & Safety.
Safety Representatives are not legally liable for anything they do or fail to do as a Safety
Representative. They have legal rights but no legal duties.
Their functions are: –
To investigate potential hazards and dangerous occurrences at the workplace,
examine the causes of accidents at the workplace and make representation to
management on any matters arising.
To investigate complaints by any employee or student that they represent
relating to health, safety and welfare at work or study and make representation
to management on any matters arising.
To make representation to management on general matters affecting the health,
safety and welfare at work of employees and students in the workplace.
To carry out inspections of our study site at least quarterly.
To request and receive information if it affects the health and safety of staff and
To report to the Operations Manager
Safety Representatives shall be permitted to take time off, with pay, during working
hours as is necessary to perform the functions as set out above and to undergo any
health and safety training as is reasonably necessary for them to fulfil their role.
2.11 Contractors, Visitors & Clients
All visitors, including contractors and clients, are entitled to such information as
necessary to ensure their health and safety whilst on our premises. Provision of such
information shall be the responsibility of those persons managing the respective
Contractors, depending on the nature of the service they are providing, may need
substantially more information than visitors who merely have appointments with staff.
Such information may include the location of asbestos or fragile roofs. Contractors must
inform members of staff of any risks e.g. from equipment, substances or working
practices that they introduce to the premises.
Contractors should be contractually obliged to provide copies of their own Health &
Safety policies as appropriate and provide method statements as required by specific
regulations governing their work. They should also comply with all relevant College
requirements whilst on our premises.
All Students have a responsibility to do everything they can to prevent injury to
themselves, their fellow students, staff and any other person whilst on our premises.
Students shall ensure they are familiar with emergency evacuation procedures. Students
are required to report any accidents or near misses which have occurred, whilst on our
premises or at any location where Work Placement is being undertaken, to their Tutor or
other employee, as soon a practicable.
Students shall use any equipment provided in accordance with the training that they
have received. They are required to report any problems they foresee in any protection
arrangements and inform their Tutor or other College employee, of any potential hazard,
imminent danger or risk, no matter how small they seem at the time.
Students are required to inform their Tutor of any personal health and safety need or
requirement they may have.
3. General Arrangements
3.1 Induction Process
New members of staff will receive, as part of initial Induction, guidance on health and
safety, in accordance with our Induction Policy.
This will include arrangements for First Aid and Fire Evacuation. Their personal
obligations under the law will be explained. Additional training, where necessary, will be
provided through line management to accommodate the specific needs of an individual.
Managers should also ensure that a Health & Safety induction takes place for members
of staff who undertake a change in role or move office.
Students also have an induction process that includes Health & Safety assessments
3.2 Control of Substances Hazardous to Health (COSHH)
All staff required to use hazardous substances during the course of their duties shall be
afforded any health and safety information necessary to apprise them of any risks to
health. In accordance with the policy of the Director such products will be replaced when
possible by safer and/or more environmentally friendly products.
In FUTURE COLLEGE most of the substances will be used in cleaning operations and the
Health and Safety Officer must ensure contractors supply Safety Data Sheets for any
substances used or stored by them on our premises.
3.3 Display Screen Safety (Working with Computers)
The College will ensure that all persons who use Display Screens and those who manage
them shall have available to them adequate health and safety information and where
appropriate, written instructions. All such work equipment will be maintained on a proper
basis and must only be used by authorised, trained personnel. Workstation Self-
Assessment packages are available to all staff and should be undertaken at least
annually, or when workstations or office layouts are altered.
3.4 Work Equipment Safety
We will ensure that all persons who use and those who manage work equipment shall
have available to them adequate health and safety information and where appropriate,
written instructions. All such work equipment will be maintained on a proper basis and
must only be used by authorised, trained personnel. A “Work Equipment Register” will be
maintained for each premise operated by the College by the Operations Manager.
3.5 Safe Manual Handling
The Operations Manager is aware that manual handling of loads can be a major source
of occupational injury and ill health. Some jobs at the College involve lifting and carrying
even to a minimum degree. We will strive to reduce such instances to a minimum. The
Operations Manager should make all new staff (during the induction process) aware of
the need to lift and carry safely. Members of staff required to carry out duties that
present a significant risk will attend a course on safe-lifting, organised by the Health and
Safety Officer. In addition, where appropriate, tasks will be assessed with a view to
improving the health and safety of such members of staff. Members of staff must notify
managers of any change of circumstances that may prevent or limit their lifting and
carrying ability (e.g. bad backs, pregnancy etc).
3.6 Accident and Incident Reporting and Investigation
All injuries and dangerous occurrences will be reported and investigated, as soon as
possible, by the Operations Manager. Further investigation, where necessary, shall be
made by the Health and Safety Officer. Any necessary action shall be taken to remedy
the situation. Where local action is not appropriate then specialist advice must be sought
without undue delay.
As a matter of course, all accidents/incidents shall be brought to the attention of the
Health and Safety Officer. All incidents / accidents giving rise to serious personal injury
are to be reported to the Health and Safety Officer and the Operations Manager by the
most direct means.
The Operations Manager shall have sole responsibility for reporting to the Health and
Safety Executive any matters, which fall under the Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 1995. The Health and Safety Officer shall be
responsible in the absence of the Operations Manager.
3.7 First Aid Provision
Throughout the College a number of personnel shall be trained and certified in
accordance with the Health and Safety (First Aid) Regulations. Appropriate posters shall
have the name of those employees trained in First Aid who work in that building
displayed thereon. Additional signage displaying the names of those trained will be
provided where appropriate. Those who are not qualified should only render assistance,
in the absence of a trained First Aider, if they are comfortable with any procedure they
3.8 Electrical Safety
In accordance with the Electricity at Work Regulations the Health and Safety Officer shall
arrange for the PAT testing and servicing of both FUTURE COLLEGE and fixed
installations by a competent person. In addition, as part of the quarterly inspection
by the Health and Safety Officer, a routine check of leads, plugs etc. will be carried out.
All staff are reminded of the dangers of electricity and must take defective equipment out
of use and report the matter as soon as possible
3.9 Arrangements for dealing with Serious and Imminent Danger
The Operations Manager is responsible for ensuring that arrangements are established
and monitored to deal with any incident that presents a serious and imminent danger.
Nominated personnel will be assigned specific responsibilities for ensuring that
procedures to deal with fire and bomb evacuation are implemented and practised
3.10 General Conduct
The importance of standards cannot be stressed too highly. The commitment to health,
safety and welfare is two-edged: on one side there are the obvious benefits to the
individual: on the other the benefits to the College of reduced absenteeism due to ill
health and injuries and an increase in general health, well-being and efficiency.